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Word Quick Parts & Building Blocks
Most organisations have content that gets retyped, copied from old files or pasted from an email every week: cover pages, standard clauses, disclaimers, signature blocks and pricing tables. Every copy is another chance for outdated wording or broken formatting to end up in front of a client.
Quick Parts solve that. We build your approved content into reusable building blocks, store them inside your Word document templates and organise them into galleries your team can find in seconds. Insert the block, fill in the details, done.
What goes in a gallery
A Quick Parts gallery can hold anything from a single sentence to a multi-page layout. These are the building blocks we create most often.
Branded covers for proposals, reports and submissions, with the title, client and date fields ready to fill in.
Divider pages and section starts that carry the right headers, footers, page numbering and orientation with them.
Terms and conditions, disclaimers, privacy statements and legal wording, inserted exactly as approved so nobody edits an old copy.
Pricing, fee schedules, risk registers and timelines, formatted with your table styles and ready for data.
Sign-off blocks, approval panels and office contact details, kept current in one place instead of fifty documents.
Image and caption pages, case study panels and appendix structures that keep complex layouts from falling apart.
How Quick Parts work
Quick Parts is the Insert menu in Word that gives access to building blocks, AutoText, document properties and fields. Each does a different job, and a well-built template uses them together.
By default, Word saves new building blocks to the user's own computer. That is why a colleague's Quick Parts never show up for anyone else. We store them where the whole team can reach them.
Normal.dotm or Building Blocks.dotx
Only works on the computer that saved it. Lost when a PC is replaced.
Your document template
Travels with the template, so everyone creating from it gets the same blocks.
A global template (add-in)
Loads for every user in every document, deployed from a network drive or SharePoint.
Our process
We review the documents your team produces and find the content that keeps being retyped or copied, then confirm the approved version of each.
Each block is built on your template styles, with fields, document properties and content controls where details change, so it inserts cleanly every time.
Clear names, categories and descriptions make blocks easy to find. Larger libraries can sit on their own custom ribbon tab.
Blocks are stored in your template or a global add-in and rolled out from a network drive or SharePoint, so every user gets the same library.
We show staff how to insert and update blocks, and keep the library current when wording, branding or legislation changes.
Going further
On their own, Quick Parts save time. Combined with forms, ribbons and automation, they become the backbone of a document process where staff assemble a complete, on-brand document in minutes.
2500+ Happy Clients
Read all case studies
While updating its branding, the client's Word templates kept breaking, with formatting corruption and staff freely overriding brand elements. We rebuilt the suite from a single Master Template with eleven sub-templates, added a custom Formatting tab that locks down font and font-size controls, and built branded Quick Parts for cover pages and other template elements.
See how the brand was locked in
The client's water education program had a lesson design built in InDesign, but curriculum writers across Western Australia needed to build lessons in Word and PowerPoint. We translated the design into working Word and PowerPoint templates, including Quick Parts for the Word layouts and a PowerPoint Slide Master system with precise placeholders, locked-down brand elements and purpose-built layouts for activities, diagrams and assessment pages.
Explore the Quick Parts and Slide MasterQuick Parts are reusable content blocks in Word that can be inserted into documents. They help streamline the process of adding frequently-used sections, ensuring consistency and saving time.
By using Quick Parts, users can insert commonly-used elements with a few clicks, which reduces repetitive work, maintains document consistency, and improves productivity.
Yes, the Quick Parts Gallery can be customised with various content blocks, such as terms, appendix sections, or prebuilt tables, tailored to your organization’s needs.
You can store various types of content, including text, tables, headers, footers, and even images, allowing for flexible and efficient document creation.
Contact our team to discuss how Quick Parts can be integrated into your templates. We’ll help you set up and organize your Quick Parts Gallery to enhance document workflows.
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